Personnel and Administrative Reforms (AR-XII) Department
G.O.(P) No. 56-2012-P&ARD dated 27-10-2012
Vennikulam University of Science and Technology
Appendix - I
| Sl.No. | Name of Service/s | Documents to be attached with the Application Form | Time Limit | Designated Officer | I Appellate Authority | II Appellate Authority |
|---|---|---|---|---|---|---|
| I. | Examination Wing | |||||
| 1 | Regular/Supplementary mark lists * | Nil | 15 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 2 | Revaluation mark lists * | Previous marklist to be surrendered (surrender is required only if it is a Hologram marklist) | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 3 | Official Transcript * | Request specifying the address of the Institution, prescribed fee | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 4 | Rank Certificate * | Request forwarded by HOD/Principal, prescribed fee | 3 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 5 | Percentage certificate * | Request forwarded by HOD/Principal, prescribed fee | 8 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 6 | Provisional Certificate/ Consolidated marklist * | Consolidated marklist of final semester examination, if issued already, prescribed fee | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 7 | Duplicate Marklist | Request forwarded by Head of the Department/Principal along with the declaration of the receipt of marklists, prescribed fee | 7 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 8 | Attestation of marklist/Degree Certificate | Copies of the Marklist/Degree Certificate, prescribed fee | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 9 | Verification of Academic records | Copies of the Marklist/Degree Certificate, prescribed fee | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 10 | Name correction other than Degree Certificate | Copy of the qualifying certificates | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 11 | Name correction in DC | Original Degree Certificate, Proof of name change, prescribed fee | 15 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 12 | Issue of Degree Certificate - Normal | Application in prescribed format, Address proof, ID proof, prescribed fee | 2 months after the award of Degree by the Academic Council | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 13 | Issue of Degree Certificate - Fast track * | Application in the prescribed format, Prescribed fee, Address proof/ID proof | 20 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 14 | Duplicate Degree Certificate | FIR copy, NEWS paper notification, latest course and conduct certificate, Copy of Consolidate Marklist/ Provisional Certificate/Degree Certificate, affidavit attested by Notary on Rs.100/- stamp paper, prescribed fee | 30 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 15 | Classification change in Degree Certificate * | Request, Original Degree Certificate | 15 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 16 | Damaged Degree Certificate for issuance afresh | Request, Original Degree Certificate, prescribed fee | 20 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 17 | Answer script identification after process of revaluation in the case of U.G courses
a) in case of candidates who have applied for revaluation b) in the case of other candidates |
Prescribed fee, copy of Hall tickets | 20 working days
30 working days |
Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 18 | Copy of Answer script, question paper, scheme with answer key after publication of revaluation results in the case of U.G courses
a) in case of candidates who have applied for revaluation b) in the case of other candidates |
Prescribed fee, copy of Hall tickets | 20 working days
30 working days |
Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 19 | Certified copy of distribution of marks - original valuation, distribution of marks after revaluation | Prescribed fee, copy of Hall tickets | 20 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 20 | Thesis submission certificate (Ph.D) | Thesis, prescribed fee | 7 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 21 | Course work equivalency certificate (Ph.D) | Copy of notification/marklists of course work, prescribed fee | 15 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 22 | Subject specification certificate (Ph.D) | Certificate of Guide/Director, prescribed fee | 15 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 23 | Migration Certificate | Application in the prescribed format, Self addressed Stamped (Rs.25/-) envelope, prescribed fee | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| Note: | * The Applications will be processed only after publication of result | |||||
| II. | Academic Wing | |||||
| 24 | Recognition Certificate ** (UG and above) (Degrees issued by the members of Association of Indian Universities (AIU)) | Application in white paper, Attested copy of the Degree Certificate, Attested copy of the Marklist, Attested copy of the Transfer Certificate, Fee Receipt (in original) | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 25 | Recognition Certificate ** (UG and above) (Degrees issued by Universities who are not members of Association of Indian Universities (AIU)) Equivalency Certificate ** | Application in white paper, Attested copies of the Degree Certificate, Marklist and Transfer Certificate, Syllabus, Scheme of Exam and Rules and Regulations regarding admission & conduct of the course, certified by the Registrar of the concerned University (typed documents are to be certified by the Registrar in the first and last pages, and photocopies are to be certified in all the pages), Fee Receipt (in original) | 2 months | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| Note: | ** Issue of the certificates are limited for the purpose of getting admission to the University or for appointment to any of the services in the University. | |||||
| 26 | Eligibility Certificate (+2/ Pre-Degree Level) | Application in white paper, Attested copy of the Degree Certificate, Fee Receipt (in original) | 5 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 27 | Medium of Instruction Certificate | Application in white paper, Attested copies of the marklist of Matriculation and +2 / Pre-Degree, Fee Receipt (in original) | 7 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| III. | UGC (S) Cell for SC/ST | |||||
| 28 | Rajiv Gandhi National Fellowship for SC/ST Students | Progress Report and Bill | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 29 | NSS Certificate | Details of enrolment - Name, Branch, Semester, Period, etc. Details of Special Camp - Venue & Date | 10 working days (subject to receipt of the Attendance Certificate) | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 30 | Issuance of Non-Liability Certificate to Students residing in the Hostels | Clearance from Chairman, Council of Wardens | 5 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| DEPARTMENTS | ||||||
| 31 | Transfer Certificate | Non-Liability Certificate from the Department Library, Central Library, Youth Welfare Office, Central Office for University Hostel, Department of Physical Education, UGC (S) Cell for SC/ST Department Identity Card Copy of the Provisional Certificate (if course successfully completed) | 10 working days | Section Officer of the Concerned Section / Seniormost Assistant, where no Section Officer exists | The Head / Principal of the Department / School | The Registrar |
| 32 | Course & Conduct Certificate | Request of the Student with character certification by the Head of the Department | 10 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 33 | Bonafide Student Certificate | Application in white paper, Fee Receipt (in original) (as applicable) | 6 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 34 | Certificate for Course Fee (for availing Educational Fee Concession / Grants) | Application in white paper | 5 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 35 | Students ID Card (Duplicate) | Application in white paper, Fee Receipt (in original) | 2 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| 36 | Issuance of Railway Concession to students | Application in white paper from the student concerned | 5 working days | Section Officer of the Concerned Section | Seniormost Officer in the Concerned Wing | The Registrar |
| UNIVERSITY LIBRARY | ||||||
| A) | Membership | |||||
| 37 | Students | Two photos, one stamp size and one passport size, Application to be attested by the Head or Office in-Charge | 5 days | Asst. Librarian in-Charge of Circulation | University Librarian | The Registrar |
| 38 | Graduate Membership | Two photos, one stamp size and one passport size, Application to be attested by a Gazetted Officer in University Service (yearly renewal) with prescribed fee, as applicable | 5 days | Asst. Librarian in-Charge of Circulation | University Librarian | The Registrar |
| 39 | Institutional Membership | Letter from the Institution applying for membership (yearly renewal) with prescribed fee, as applicable | 5 days | Asst. Librarian in-Charge of Circulation | University Librarian | The Registrar |
| B) | ||||||
| 40 | Non-Liability Certificate | Surrender of ID Card, Borrowers Ticket and Clearance of dues - for Students on completion of course. | 3 days | Asst. Librarian in-Charge of Circulation | University Librarian | The Registrar |
| Note: | The time limit prescribed for disposal of each service is subject to the condition that the application / request is complete in all respects and the applicant has satisfactorily completed all the requirements as on the date of his/her application. | |||||